Compliance is dull, relentless and unforgiving, and it always lands on someone who's already busy. So hand it over. We build your register, watch every date in it, and tell you what needs doing. You'll know you're compliant before your client asks.
They want the insurance schedule, the CHAS certificate, the training matrix, and CSCS cards for the six lads starting Monday.
So somebody goes through the filing cabinet and the shared drive. Halfway down the list you find out an operative's IPAF ticket ran out in June and nobody noticed. Now you're pulling him off the job or booking an emergency course at four times the price.
A policy that renewed on different terms. An inspection that slipped a month. Every one of them was a date somebody could have seen coming.
But watching dates is never anyone's only job. It's the thing that gets done when there's a spare hour, and there's never a spare hour. So it sits at the back of somebody's mind instead, which is not the same as being handled.
And it isn't only paperwork. The same records decide whether someone gets through the gate, whether you clear a PQQ, whether an accreditation renews on time, and whether a main contractor keeps you on their approved list. Being out of date is rarely a fine. It's usually a job you didn't get.
Everything with a date on it, in one place.
If something you track isn't listed, we add it. The database doesn't care what the item is: requirement, issue date, expiry date, reminder.
Everyone has. And it was accurate the day it was made.
The problem was never building the list. It's that a list can't tap you on the shoulder. It sits in a folder being quietly wrong while three cards expire and a policy renews on different terms, and it only tells you anything on the day somebody thinks to open it.
Which means the real work isn't the typing. It's the watching. Every week, forever, by someone who has better things to do and will eventually miss one. That's the part worth paying to be rid of.
We're straight about this, because the last thing you need is another supplier who overpromises.
Adding a new starter takes about twenty seconds. If even that's too much, we'll do it for you, but most people find it's quicker than telling us.
Open an account and this is your dashboard. Every card, certificate and inspection in one place, with your compliance score across the top. It's yours to manage.
Have a proper go on it. Add a new starter, mark something renewed, click into Company or Plant, read the Monday briefing. It's live and working, not screenshots, loaded with a made-up 14-person civils firm. Nothing you touch is saved or sent.
| Register | Expired | Within 30 days | Within 90 days | In date |
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Don't spend days setting up another system. Send us what you've got and we'll build your compliance register for you.
You're not buying software you then have to configure. There's nothing to import, nothing to map, no fields to set up. Give us ten minutes and whatever paperwork you've got. We do the rest.
Send whatever you've got: a spreadsheet, a training matrix, the contents of a folder, photos of the cards, a picture of the wall planner. The call is just so we can work out what you hold and where it lives. It genuinely doesn't matter how much of a mess it's in; sorting the mess out is the job.
Then you put the phone down and get back to work. Everything below happens at our end, and depending on the size of your firm it takes us anywhere from half a day to two days.
What we do after the call:
That's usually the moment people decide this was worth doing, and it's not something a spreadsheet would ever have told you.
The reason it takes us a day or two rather than an hour is that the awkward part isn't typing. It's working out what's missing rather than just what you remembered to mention: the operative with no face fit on record, the second telehandler nobody logged, the policy that renewed on different terms. We go looking for the gaps, then hand you back a register that's actually complete.
After that it's off your desk for good. No project, no rollout, nobody to train.
Above 75 people, from £1,500, quoted once we've seen the scale.
Everything is tracked. Not everything is filed. Watching a date doesn't require us to hold the document behind it. We need the type, the holder, the reference and the expiry, and that's it. So here's exactly what sits where.
These are company compliance documents rather than workforce identity documents, and they're what a main contractor asks for again and again, so having them to hand saves you a day.
Dates and card numbers are in your register today and drive your briefing. Holding the certificate files themselves comes once the access controls, retention rules and audit logging are right. Not before.
We hold the check date and the reference number so you get told when a follow-up is due. The documents themselves stay with you. This one is permanent, not a phase.
This is a design decision, not a gap. Handing copies of your team's passports and medicals to a supplier creates a problem you didn't have before, so we'd rather not create it. We take the dates and leave the documents where they already are: with you.
Pull one operative off site for a lapsed ticket and you've lost a day's labour, paid four times the going rate for an emergency course, and put the programme back. That's most of a year's subscription, gone on one card nobody was watching.
Priced on how many people you employ, not on how much paperwork you've got.
No contract, no notice period. Move plans when your headcount changes, and if you go quiet for a season we'll pause you rather than cancel. The register waits.
If you've read this far and you feel it's obvious that this will help you, don't wait for a slot in the diary. Tell us about your firm and we'll get your register built.
We'll come back within one working day to arrange a short call and send an invoice for the setup. Nothing is charged until you've agreed a date.
No, and it's the most common thing we hear. Sorting the mess out is the job. If your records were already tidy you wouldn't need us. Send a spreadsheet, a folder, photos of the cards, a picture of the wall planner. Whatever exists.
No. We track when a check was done and when a follow-up is due, so you get told before it lapses. Carrying out the check itself stays with you. It has to, because the statutory excuse belongs to the employer.
We're a monitoring service, not immigration advisers.
Please don't. We hold the check date and the reference number so we can remind you, never the document itself. Same for medicals and share code screenshots. Company documents like insurance schedules and CHAS certificates we're happy to file, because that's what main contractors keep asking you for.
They come off your active register but the history stays. That matters. If a client audits a job from eight months ago, you can still show that person was in date while they were on site. Deleting them destroys exactly the evidence you'd want.
You do, and it takes seconds. A new starter is one short form. Once a month the Monday briefing asks whether anyone has joined or left, so it's harder to forget. And if the register drifts away from your headcount, we'll say so.
If you'd rather we kept it current for you, just ask. Some firms prefer that.
You've already got the spreadsheet. The difference is that a spreadsheet only tells you something on the day somebody thinks to open it. We check every week and tell you before it bites, without anyone having to remember.
We check everything against what you send us, and you get the full register back to review before monitoring starts. But you know your business and we don't. The register is yours, and anything that looks off should be flagged so we can fix it.
inDate reminds you about dates you've given us. It isn't legal or health-and-safety advice, and it doesn't replace your own checks.
Any time, no notice period. You can download the whole register as a spreadsheet whenever you like, so nothing is held hostage. If you're just quiet for a season we'll pause you instead. No charge, and your register is waiting when you start up again.
Move up a plan whenever your numbers change. There's no penalty and no new setup fee. You've already paid that once.
A short call to work out what you hold, then half a day to two days at our end depending on the size of your firm. Your first Monday briefing usually lands the week after.
Something not covered? Ask us directly. WhatsApp is usually quickest.
Ten minutes on the phone. Bring whatever you've got and we will tell you straight whether this is worth it for a firm your size, including if it isn't. No pitch, no follow-up sequence, no obligation to do anything afterwards.
Or if you'd rather just talk:
inDate is a monitoring and reminder service, not legal, immigration or health-and-safety advice. You remain responsible for your own compliance. We tell you what you've told us, when you asked to be told. Regulatory requirements change; check anything critical against current guidance.